| Inquiries/Admissions |
| Description |
Your Current System
Minutes per Student |
SAS
Minutes per Student |
| Form Completion/Data Entry of Personal Info |
|
|
| Preparing and Sending Info |
|
|
| Inquiry Management: Tracking/Reminder System |
|
|
| Interview Notes/Documentation |
|
|
| Record Keeping for Reporting Purposes |
|
Automatic
|
| |
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|
| |
| Student Registration |
| Description |
Your Current System
Minutes per Student |
SAS
Minutes per Student |
|---|
Form Completion/Data Entry of Personal Info
(assuming student began as an inquiry) |
|
|
| Internal Record Keeping/Data Entry of Program and Course Info Related to
Student |
|
|
| Student Registration Form/Contract Completion |
|
|
| Letter of Acceptance for Visa, Student Loan or HRDC |
|
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| Setting up of Tracking System for Payment Plans or Student Loans |
|
|
| Producing a Schedule of Classes, Instructors, Place, Days & Times |
|
|
| Recording Payments and Issuing Receipts |
|
(5 min/payment, 4 payments)
|
Accessing Student Records to Determine Actions Needed
( e.g. looking up info monthly for Student Loan or Payment Plan Installments ) |
|
(5 min/month for 8 months) |
| Recording and Calculation of Attendance |
|
(2 min per week for 32 weeks) |
| Recording and Calculation of Marks |
|
(10 min per course to enter assignment/test scores for 10 courses) |
| Producing Balance Owing Statements & Payment History Reports |
|
(2 min/report, 1/month for 8 months)
|
| Producing Progress Reports for Student Loans or HRDC |
|
(2 min/report, 1/month for 8 months)
|
| Producing Transcripts & Labels |
|
|
| Answering Questions about Marks, Attendance, Payments while in school and
after graduation |
|
(4/min per inquiry for 5 inquiries)
|
| Recording 30, 60, 90 Day Follow-up Placement Data |
|
(3 min to enter each follow up) |
|
|
|
| |
Report Generation over One Year
Adjust the figures according to how often you currently produce reports.
If you have multiple campuses and produce reports for each campus, multiply the SAS
figures by the number of campuses
|
| Description |
Your Current System
Hours per Year |
SAS
Hours Per Year |
|---|
Source of Inquiries (Monthly)
(how they learned about the school) |
|
(5 min/month) |
| Admissions Rep (Sales) Performance Report (Monthly) |
|
(5 min/month) |
| Number of Inquiries Received per Program (Monthly) |
|
(5 min/month) |
| Seat Availability Report for all Programs (Weekly) |
|
(5 min/week) |
Class Attendance Sheets (Weekly)
For the SAS figure, divide the number of sheets you require each year by 30
E.g. 20 courses x 52 weeks = |
|
(1/min per sheet for 20 sheets per week) |
Income Report (Weekly)
(Including details of every payment received from or made to students)
|
|
(5 min/week) |
| Payment Plan Anticipated Revenue Report (Monthly) |
|
(5 min/month) |
| Unearned Revenue Report in PCTIA Format (Monthly) |
|
(5 min/month) |
| Placement Report for PCTIA Annual Accreditation (Yearly) |
|
|
| Academic Report for PCTIA Annual Accreditation (Yearly) |
|
|
Program Forms for Submission to PCTIA
|
|
(1 min/form for 20 forms)
|
Looking up Data to Answer Questions about Programs and Courses
from Coordinators, Instructors, PCTIA, HRDC, etc.
(For the SAS figure, divide the number of questions you answer each year by 15) |
|
(4 min/question for 100 questions)
|
Gathering Info, Calculation and Completion of Federal Income Tax Receipts (T2202)
(doesn't include putting in envelopes, stamping, etc.)
|
|
auto calculation
(1/2 min/student)
|
|
|
(5 min/report)
|
| |
| Ongoing
|
| Description |
Monthly Plan | Purchase Plan |
|---|
| Base Amount (Calculated from the number of students per year) |
Auto Calculation |
N/A |
| Web Site Hosting by SunRaye Enterprises |
Included
|
($100/month)
|
Phone & Email Support
For general inquiries only - problems are corrected at no cost.
(As a guideline, use the number of Enrollments x $8)
|
Included
|
|
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|
| |
First-year Start-up Considerations
Defaults are averages of schools currently using the system. You may adjust
them. |
| Description |
Monthly Plan | Purchase Plan |
|---|
| Base Amount plus rate per Enrollment) |
N/A |
Auto Calculation |
Implementation Fee (usually covers basic training and customization
Calculated automatically: $3000 Base + $5 per Enrollment
|
Will be same
as Purchase Plan
|
calculated automatically
|
Additional Staff Training from SunRaye Enterprises
|
Will be same
as Purchase Plan
|
|
Cost for Staff Time Required to Learn the System
To use the all the basic functions, staff average 12 hours of training.
Specialists such as teachers, admissions reps and bookkeepers average 4 hours.
Assume staff are trained in groups. Add some time after formal training so staff can
practice.A general formula is
Enrollments / 15 * 8 (training & practice hours) * Average Hourly Staff Cost
|
Will be same
as Purchase Plan
|
|
Additional Customization
|
Will be same
as Purchase Plan
|
|
Data Conversion
Conversion of your current electronic data averages about the same as the implementation
fee.
If your staff will enter data, calculate your total cost of staff time to enter existing data.
|
Will be same
as Purchase Plan
|
If left blank, the Implementation Fee amount will be entered.
|
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