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SAS Cost Benefit Analysis
| Monthly Plan | ||
|---|---|---|
| First Year | Your Current System | SAS |
| Student Administration (staff time only) | $406,500.00 | $105,900.00 |
| Reporting (staff time only) | $15,540.00 | $1,224.00 |
| Ongoing Cost of SAS | N/A | $19,200.00 |
| Start-up Considerations for SAS | N/A | $11,100.00 |
| Total Costs | $422,040.00 | $137,424.00 |
| Net Saving Using SAS | $284,616.00 | |
| Add Increased Revenue from Sales @ 1 additional sale per 25 Enrollments | $0.00 | $192,000.00 |
| Increased Profitability | $476,616.00 | |
| Subsequent Years | Your Current System | SAS |
| Student Administration (staff time only) | $406,500.00 | $105,900.00 |
| Reporting (staff time only) | $15,540.00 | $1,224.00 |
| Ongoing Cost of SAS | N/A | $19,200.00 |
| Totals | $422,040.00 | $126,324.00 |
| Net Saving Using SAS | $295,716.00 | |
| Add Increased Revenue from Sales @ 1 additional sale per 25 Enrollments | $0.00 | $192,000.00 |
| Increased Profitability | $487,716.00 | |
| Purchase Plan | ||
| First Year | Your Current System | SAS |
| Student Administration (staff time only) | $406,500.00 | $105,900.00 |
| Reporting (staff time only) | $15,540.00 | $1,224.00 |
| Ongoing Cost of SAS | N/A | $2,033.00 |
| Start-up Considerations for SAS | N/A | $93,100.00 |
| Totals | $422,040.00 | $202,257.00 |
| Net Saving Using SAS | $219,783.00 | |
| Add Increased Revenue from Sales @ 1 additional sale per 25 Enrollments | $0.00 | $192,000.00 |
| Increased Profitability | $411,783.00 | |
| Subsequent Years | Your Current System | SAS |
| Student Administration (staff time only) | $406,500.00 | $105,900.00 |
| Reporting (staff time only) | $15,540.00 | $1,224.00 |
| Ongoing Cost of SAS | N/A | $2,033.00 |
| Totals | $422,040.00 | $109,157.00 |
| Net Saving Using SAS | $312,883.00 | |
| Add Increased Revenue from Sales @ 1 additional sale per 25 Enrollments | $0.00 | $192,000.00 |
| Increased Profitability | $504,883.00 | |
SAS Cost Benefit Analysis
| Number of students per year | |
| What is the average tuition per Enrollment? | |
| Average hourly cost for administrative, sales & instructional staff | $/hr |
| Inquiries/Admissions | ||
|---|---|---|
| Description |
Your Current System Minutes per Student |
SAS Minutes per Student |
| Form Completion/Data Entry of Personal Info | ||
| Preparing and Sending Info | ||
| Inquiry Management: Tracking/Reminder System | ||
| Interview Notes/Documentation | ||
| Record Keeping for Reporting Purposes | ||
| Student Registration | ||
| Description |
Your Current System Minutes per Student |
SAS Minutes per Student |
| Form Completion/Data Entry of Personal Info (assuming student began as an inquiry) |
||
| Internal Record Keeping/Data Entry of Program and Course Info Related to Student | ||
| Student Registration Form/Contract Completion | ||
| Letter of Acceptance for Visa, Student Loan or HRDC | ||
| Setting up of Tracking System for Payment Plans or Student Loans | ||
| Producing a Schedule of Classes, Instructors, Place, Days & Times | ||
| Recording Payments and Issuing Receipts | ||
| Accessing Student Records to Determine Actions Needed | ||
| Recording and Calculation of Attendance | ||
| Recording and Calculation of Marks | ||
| Producing Balance Owing Statements & Payment History Reports | ||
| Producing Progress Reports for Student Loans or HRDC | ||
| Producing Transcripts | ||
| Answering Questions about Marks, Attendance, Payments while in School and after Graduation | ||
| Recording 30, 60, 90 Day Follow-up Placement Data | ||
| Time per Student | 22.58 hours | 5.88 hours |
| Cost per Student
(Time per Student x Average Hourly Staff Cost) |
$677.50 | $176.50 |
| Annual Cost for Student Admin
(Cost per Student x Number of Students) |
$406,500.00 | $105,900.00 |
| Annual Saving Using SAS | $300,600.00 | |
| Report Generation over One Year
Adjust the figures according to how often you currently produce reports. | ||
| Description |
Your Current System Hours Per Year | SAS Hours Per Year |
| Source of Inquiries (Monthly)
(how they learned about the school) |
||
| Admissions Rep (Sales) Performance Report (Monthly) | ||
| Number of Inquiries Received per Program (Monthly) | ||
| Seat Availability Report for all Programs (Weekly) | ||
| Class Attendance Sheets (Weekly) | ||
| Income Report (Weekly) | ||
| Payment Plan Anticipated Revenue Report (Monthly) | ||
| Unearned Revenue Report in PCTIA Format (Monthly) | ||
| Placement Report for PCTIA Annual Accreditation (Yearly) | ||
| Academic Report for PCTIA Annual Accreditation (Yearly) | ||
| Program Forms for Submission to PCTIA | ||
| Looking up Data to Answer Questions about Programs and Courses from Coordinators, Instructors, PCTIA, HRDC, etc. | ||
| Gathering Info, Calculation and Completion of Federal Income Tax Receipts (T2202) | ||
| Time for Reporting | 518.00 hours | 40.80 hours |
| Cost for Reporting | $15,540.00 | $1,224.00 |
| Annual Saving Using SAS | $14,316.00 | |
| Ongoing | ||
| Description | Monthly Plan | Purchase Plan |
| Base Amount | N/A | |
| Web Site Hosting by SunRaye Enterprises | Included | |
| Phone & Email Support
For general inquiries only - problems are corrected at no cost. |
Included | |
| Total Ongoing | $19,200.00 | $2,033.00 |
| First-year Start-up Considerations | ||
| Description | Monthly Plan | Purchase Plan |
| Base Amount | N/A | |
| Implementation Fee (usually enough for basic training & customization) Calculated automatically: $3000 Base + $5 per Enrollment |
||
| Additional Staff Training from SunRaye Enterprises | ||
| Cost for Staff Time Required to Learn the System | ||
| Additional Customization | ||
| Data Conversion | ||
| Total for Start-up | $11,100.00 | $93,100.00 |
