SAS Cost Benefit Analysis
Summary for a Large School (1200 students)
New Analysis
Monthly Plan |
First Year |
Your Current System |
SAS |
Student Administration (staff time only) |
$636,000.00 |
$211,800.00
|
Reporting (staff time only) |
$21,780.00 |
$2,349.00
|
Ongoing Cost of SAS |
N/A |
$33,600.00
|
Start-up Considerations for SAS |
N/A |
$37,200.00
|
Total Costs |
$657,780.00 |
$284,949.00
|
Net Saving Using SAS |
|
$372,831.00
|
Add Increased Revenue from Sales
@ 1 additional sale per 25 Enrollments |
$0.00 |
$384,000.00
|
Increased Profitability |
|
$756,831.00
|
|
Subsequent Years |
Your Current System |
SAS |
Student Administration (staff time only) |
$636,000.00 |
$211,800.00
|
Reporting (staff time only) |
$21,780.00 |
$2,349.00
|
Ongoing Cost of SAS |
N/A |
$33,600.00
|
Totals |
$657,780.00 |
$247,749.00
|
Net Saving Using SAS |
|
$410,031.00
|
Add Increased Revenue from Sales
@ 1 additional sale per 25 Enrollments |
$0.00 |
$384,000.00
|
Increased Profitability |
|
$794,031.00
|
|
Purchase Plan |
First Year |
Your Current System |
SAS |
Student Administration (staff time only) |
$636,000.00 |
$211,800.00
|
Reporting (staff time only) |
$21,780.00 |
$2,349.00
|
Ongoing Cost of SAS |
N/A |
$11,200.00
|
Start-up Considerations for SAS |
N/A |
$161,200.00
|
Totals |
$657,780.00 |
$386,549.00
|
Net Saving Using SAS |
|
$271,231.00
|
Add Increased Revenue from Sales
@ 1 additional sale per 25 Enrollments |
$0.00 |
$384,000.00
|
Increased Profitability |
|
$655,231.00
|
|
Subsequent Years |
Your Current System |
SAS |
Student Administration (staff time only) |
$636,000.00 |
$211,800.00
|
Reporting (staff time only) |
$21,780.00 |
$2,349.00
|
Ongoing Cost of SAS |
N/A |
$11,200.00
|
Totals |
$657,780.00 |
$225,349.00
|
Net Saving Using SAS |
|
$432,431.00
|
Add Increased Revenue from Sales
@ 1 additional sale per 25 Enrollments |
$0.00 |
$384,000.00
|
Increased Profitability |
|
$816,431.00
|
SAS Cost Benefit Analysis
Inquiries/Admissions |
Description |
Your Current System Minutes per Student |
SAS Minutes per Student |
Form Completion/Data Entry of Personal Info |
|
|
Preparing and Sending Info |
|
|
Inquiry Management: Tracking/Reminder System |
|
|
Interview Notes/Documentation |
|
|
Record Keeping for Reporting Purposes |
|
|
|
|
|
|
Student Registration |
Description |
Your Current System Minutes per Student |
SAS Minutes per Student |
Form Completion/Data Entry of Personal Info
(assuming student began as an inquiry) |
|
|
Internal Record Keeping/Data Entry of Program and Course Info Related to
Student |
|
|
Student Registration Form/Contract Completion |
|
|
Letter of Acceptance for Visa, Student Loan or HRDC |
|
|
Setting up of Tracking System for Payment Plans or Student Loans |
|
|
Producing a Schedule of Classes, Instructors, Place, Days & Times |
|
|
Recording Payments and Issuing Receipts |
|
|
Accessing Student Records to Determine Actions Needed |
|
|
Recording and Calculation of Attendance |
|
|
Recording and Calculation of Marks |
|
|
Producing Balance Owing Statements & Payment History Reports |
|
|
Producing Progress Reports for Student Loans or HRDC |
|
|
Producing Transcripts |
|
|
Answering Questions about Marks, Attendance, Payments while in School and
after Graduation |
|
|
Recording 30, 60, 90 Day Follow-up Placement Data |
|
|
|
|
|
Time per Student |
17.67 hours |
5.88 hours |
Cost per Student
(Time per Student x Average Hourly Staff Cost) |
$530.00 |
$176.50
|
Annual Cost for Student Admin
(Cost per Student x Number of Students) |
$636,000.00 |
$211,800.00
|
Annual Saving Using SAS |
|
$424,200.00
|
|
Report Generation over One Year
Adjust the figures according to how often you currently produce reports. |
Description |
Your Current System Hours Per Year | SAS Hours Per Year |
Source of Inquiries (Monthly)
(how they learned about the school) |
|
|
Admissions Rep (Sales) Performance Report (Monthly) |
|
|
Number of Inquiries Received per Program (Monthly) |
|
|
Seat Availability Report for all Programs (Weekly) |
|
|
Class Attendance Sheets (Weekly)
|
|
|
Income Report (Weekly)
|
|
|
Payment Plan Anticipated Revenue Report (Monthly) |
|
|
Unearned Revenue Report in PCTIA Format (Monthly) |
|
|
Placement Report for PCTIA Annual Accreditation (Yearly) |
|
|
Academic Report for PCTIA Annual Accreditation (Yearly) |
|
|
Program Forms for Submission to PCTIA
|
|
|
Looking up Data to Answer Questions about Programs and Courses
from Coordinators, Instructors, PCTIA, HRDC, etc.
|
|
|
Gathering Info, Calculation and Completion of Federal Income Tax Receipts (T2202)
|
|
|
|
|
|
Time for Reporting |
726.00 hours |
78.30 hours |
Cost for Reporting
|
$21,780.00 |
$2,349.00
|
Annual Saving Using SAS |
|
$19,431.00
|
|
Ongoing
|
Description |
Monthly Plan | Purchase Plan |
Base Amount |
|
N/A |
Web Site Hosting by SunRaye Enterprises |
Included
|
|
Phone & Email Support
For general inquiries only - problems are corrected at no cost.
|
Included
|
|
|
|
|
Total Ongoing
|
$33,600.00 |
$11,200.00
|
|
First-year Start-up Considerations
|
Description |
Monthly Plan | Purchase Plan |
Base Amount |
N/A |
|
Implementation Fee (usually enough for basic training & customization)
Calculated automatically: $3000 Base + $5 per Enrollment
|
|
|
Additional Staff Training from SunRaye Enterprises
|
|
|
Cost for Staff Time Required to Learn the System
|
|
|
Additional Customization
|
|
|
Data Conversion
|
|
|
|
|
|
Total for Start-up |
$37,200.00 |
$161,200.00
|
|