SAS Cost Benefit Analysis

Summary for a Small School (100 students)   New Analysis
 
Monthly Plan
First Year Your Current System SAS
Student Administration (staff time only) $67,750.00 $17,650.00
Reporting (staff time only) $15,540.00 $1,161.60
Ongoing Cost of SAS N/A $7,200.00
Start-up Considerations for SAS N/A $8,600.00
Total Costs $83,290.00 $34,611.60
Net Saving Using SAS   $48,678.40
Add Increased Revenue from Sales @ 1 additional sale per 25 Enrollments $0.00 $32,000.00
Increased Profitability   $80,678.40
 
Subsequent Years Your Current System SAS
Student Administration (staff time only) $67,750.00 $17,650.00
Reporting (staff time only) $15,540.00 $1,161.60
Ongoing Cost of SAS N/A $7,200.00
Totals $83,290.00 $26,011.60
Net Saving Using SAS   $57,278.40
Add Increased Revenue from Sales @ 1 additional sale per 25 Enrollments $0.00 $32,000.00
Increased Profitability   $89,278.40
 
Purchase Plan
First Year Your Current System SAS
Student Administration (staff time only) $67,750.00 $17,650.00
Reporting (staff time only) $15,540.00 $1,161.60
Ongoing Cost of SAS N/A $2,033.00
Start-up Considerations for SAS N/A $55,600.00
Totals $83,290.00 $76,444.60
Net Saving Using SAS   $6,845.40
Add Increased Revenue from Sales @ 1 additional sale per 25 Enrollments $0.00 $32,000.00
Increased Profitability   $38,845.40
 
Subsequent Years Your Current System SAS
Student Administration (staff time only) $67,750.00 $17,650.00
Reporting (staff time only) $15,540.00 $1,161.60
Ongoing Cost of SAS N/A $2,033.00
Totals $83,290.00 $20,844.60
Net Saving Using SAS   $62,445.40
Add Increased Revenue from Sales @ 1 additional sale per 25 Enrollments $0.00 $32,000.00
Increased Profitability   $94,445.40
 
SAS Cost Benefit Analysis

Details for a Small School (100 students)
 
Number of students per year
What is the average tuition per Enrollment?
Average hourly cost for administrative, sales & instructional staff $/hr
Inquiries/Admissions
Description Your Current System
Minutes per Student
SAS
Minutes per Student
Form Completion/Data Entry of Personal Info
Preparing and Sending Info
Inquiry Management: Tracking/Reminder System
Interview Notes/Documentation
Record Keeping for Reporting Purposes
 
Student Registration
Description Your Current System
Minutes per Student
SAS
Minutes per Student
Form Completion/Data Entry of Personal Info
(assuming student began as an inquiry)
Internal Record Keeping/Data Entry of Program and Course Info Related to Student
Student Registration Form/Contract Completion
Letter of Acceptance for Visa, Student Loan or HRDC
Setting up of Tracking System for Payment Plans or Student Loans
Producing a Schedule of Classes, Instructors, Place, Days & Times
Recording Payments and Issuing Receipts
Accessing Student Records to Determine Actions Needed
Recording and Calculation of Attendance
Recording and Calculation of Marks
Producing Balance Owing Statements & Payment History Reports
Producing Progress Reports for Student Loans or HRDC
Producing Transcripts
Answering Questions about Marks, Attendance, Payments while in School and after Graduation
Recording 30, 60, 90 Day Follow-up Placement Data
Time per Student 22.58 hours 5.88 hours
Cost per Student
(Time per Student x Average Hourly Staff Cost)
$677.50 $176.50
Annual Cost for Student Admin
(Cost per Student x Number of Students)
$67,750.00 $17,650.00
Annual Saving Using SAS   $50,100.00
 
Report Generation over One Year
Adjust the figures according to how often you currently produce reports.
Description Your Current System
Hours Per Year
SAS
Hours Per Year
Source of Inquiries (Monthly)
(how they learned about the school)
Admissions Rep (Sales) Performance Report (Monthly)
Number of Inquiries Received per Program (Monthly)
Seat Availability Report for all Programs (Weekly)
Class Attendance Sheets (Weekly)
Income Report (Weekly)
Payment Plan Anticipated Revenue Report (Monthly)
Unearned Revenue Report in PCTIA Format (Monthly)
Placement Report for PCTIA Annual Accreditation (Yearly)
Academic Report for PCTIA Annual Accreditation (Yearly)
Program Forms for Submission to PCTIA
Looking up Data to Answer Questions about Programs and Courses from Coordinators, Instructors, PCTIA, HRDC, etc.
Gathering Info, Calculation and Completion of Federal Income Tax Receipts (T2202)
Time for Reporting 518.00 hours 38.72 hours
Cost for Reporting $15,540.00 $1,161.60
Annual Saving Using SAS   $14,378.40
 
Ongoing
Description Monthly PlanPurchase Plan
Base Amount N/A
Web Site Hosting by SunRaye Enterprises Included
Phone & Email Support
For general inquiries only - problems are corrected at no cost.
Included
Total Ongoing $7,200.00 $2,033.00
 
First-year Start-up Considerations
Description Monthly PlanPurchase Plan
Base Amount N/A
Implementation Fee (usually enough for basic training & customization)
Calculated automatically: $3000 Base + $5 per Enrollment
Additional Staff Training from SunRaye Enterprises
Cost for Staff Time Required to Learn the System
Additional Customization
Data Conversion
Total for Start-up $8,600.00 $55,600.00

SunRaye Enterprises
  
email: service at sasystem.org